Policies & Forms



Students are required to comply with the Communicable Disease and Immunization Policy.

Immunization FAQs

Communicable Diseases and Immunization Policy

Instructions for Updating your Immunization Records in CORE ELMS (Years 2 to 4)

Note: Please keep the original of your documents. Class of 2T1, 2T0 and 1T9 are to upload their own documentation in CORE ELMS. Instructions for the Class of 2T2 will be announced later in early Fall 2018.

PharmD Forms

Year 1- Class of 2T2- Immunization Form

Year 2- Class of 2T1- Immunization Form

Year 3- Class of 2T0- Immunization Form

Year 4- Class of 1T9- Immunization Form

Years 2-4 & PharmD for Pharmacist- Tdap Immunization Form

Complete this form in addition to your above year’s form only if you must renew your Tdap.


PharmD for Pharmacists Forms

PharmD for Pharmacists- Immunization Form (1st Rotation)

PharmD for Pharmacists – Returning Year Immunization Form

If you are completing APPE rotations in the academic year following your last APPE rotation, complete and submit this form.

PharmD for Pharmacists Tetanus, Diphtheria, Acellular Pertussis Form

Complete this form in addition to your Returning Year form only if you must renew your Tdap.

CPR/First Aid

Students must be certified in Standard First Aid and Level C CPR. Students must not let their CPR/First Aid certification expire throughout the duration of the entire EPE summer (i.e. Block 3) or APPE year (i.e. through Block 10).

To meet this requirement, all students must submit:

  1. prior to experiential placements in Year 1 of the program, evidence of currently valid certification or re-certification and,
  2. prior to experiential placements in Year 2 of the program, evidence of currently valid certification or re-certification and,
  3. prior to experiential placements in Year 4 of the program, evidence of recertification that is valid to the end of Year
  4. Students are held individually accountable for submission of required documentation.

WSIB Forms

The University is required to comply with government Workplace Safety and Insurance Board (WSIB) policies related to student accident coverage during students’ unpaid placements.

Effective July 2017, the WSIB process has changed to reflect an expiration of the form at the end of Years 1, 2, and 3. 2T2, 2T1, and 2T0 students must sign and submit a new WSIB Declaration of Understanding form to the Office of Experiential Education prior to the start of each year. 1T9 students will not be required to complete their form.  As of September 2018, students will be provided with an electronic form via CORE ELMS. This document assures WSIB coverage for the duration of the pharmacy program.

Accident/Illness Forms

Student Accident Report

Letter of Authorization

Postsecondary Student Unpaid Work Placement Workplace Insurance Claim Form

Optional Checklists

Pre-placement Due Diligence Checklist

Pre-placement Safety Orientation Checklist

Police Record Check/Vulnerable Sector Screening (PRC/VSS)

Pharmacy students, as part of their curriculum, will have experiential placements (rotations) at various pharmacy practice settings. At some of these, students may work directly with, or in close proximity to, children or vulnerable persons.  To protect these groups and maintain their safety, sites may require Pharmacy students to obtain a Police Record Check.  Police Record Checks are sometimes also referred to as a Vulnerable Sector Screening. To avoid any confusion in this policy, we refer to Police Record Check/Vulnerable Sector Screening as PRC/VSS.  PRC/VSS is more comprehensive than “Criminal Record Checks” and “clearance letters”.

Police Record Checks/Vulnerable Sector Screening – Procedure

Mask Fit Testing

Students must have a valid mask fit test prior to experiential placements in Year 2 of the program. The mask fit testing documentation must be valid until the end of Year 4. OEE will organize Mask Fit Testing for students at the Faculty each year. Students are not required to complete their Mask Fit Testing through the OEE provider and may complete the testing on their own. Students must provide proof of completion of testing to OEE.

Ontario College of Pharmacists (OCP) Registration and ID Verification

Ontario College of Pharmacists (OCP) Registration

Students enrolled in Year 1 of the Pharmacy Program must register with the Ontario College of Pharmacists.  For more information see www.ocpinfo.comBefore Registering with the OCP, students must buy Personal Professional Liability Insurance. It is each student’s responsibility to purchase and maintain this insurance coverage. While neither the Faculty nor the OCP recommend any particular supplier for this insurance, the following contact information may be helpful:


Further details on the OCP application, registration and ID Verification can be found here. Processing times for the application is 5 to 10 business days.

In November OEE verifies student identification, following which students can upload their proof of identity when submitting their application

OCP Registration and ID Verification

Students must register with the OCP by the time they begin formal placements within community pharmacies or pharmacy services within institutions. This requirement also applies if students choose to volunteer with any pharmacy service. Registration involves two steps. First, students should register online with the OCP. Once a student has submitted the application with payment, their file will be opened.  Second, to complete the registration, the OCP requires proof of identity and a Declaration of Good Character. For more detailed information about this process click here.

Pharm D for Pharmacists Program

Students must register with OCP at least two months before the start of the first placement in Ontario.  The registration process may take some time depending on the requirements for a certificate of registration.  Students are encouraged to start the process with OCP well in advance of the first placement.  For further information, see the OCP Registration Information page.

Student Accident Insurance

For student who are volunteering at worksites outside of the required course placements, information on purchasing insurance is found at this link.

Verification of Student Illness or Injury

This is the new official University of Toronto form for all students requesting special academic consideration based on illness or injury. This new form replaces the “Student Medical Certificate”.

Guidance for completion is included on the form itself.

There is a website that includes the form, information for students, FAQ’s, and links to Registrarial Services at the three campuses found at this link.

Accessibility Standards

Like all public institutions in Ontario, the University is required to comply with the Accessibility for Ontarians with Disabilities Act.  To learn more about this act please visit this website: AODA